Terms of PrivMX Services

Effective: 1st of January 2022

§ 1 Definitions

The definitions used in this Terms of Service should be understood as:

  1. Service Provider (or Company) – Simplito sp. z o.o. with its registered office in Toruń, Republic of Poland, address: Grudziądzka 1-3, 87-100 Toruń, entered into the Registry of Entrepreneurs of National Court Registry by the District Court in Toruń, VIIth Commercial Division of National Court Registry under the numeber: 0000305883, NIP: 9562217643, REGON: 340400555, share capital: PLN 176.508,50,
  2. Terms of Service – regulations constituted in this document,
  3. Client – a natural person, a legal person or an organizational unit without a legal personality, having legal capacity, who/which has accepted provisions of this Terms of Service,
  4. Party – the Service Provider or a Client,
  5. User – a person who has an account within PrivMX Team Server or any other account enabling to use PrivMX Services,
  6. PrivMX Services - online services provided by the Company to Clients and their Users by electronic means, enabling them to use various functionalities connected with project management, file storage, team cooperation and communication with other persons, according to the provisions of this Terms of Service,
  7. PrivMX Control Center (or Control Center or CC) – a website which allows Clients and their selected Users to manage PrivMX Services provided to them by the Service Provider,
  8. PrivMX Team Server (or Team Server) – virtual or dedicated server created by a Client within the Service Provider's infrastructure, providing a Client and Users with storage and activity synchronization functions,
  9. PrivMX Team Keeper (or Team Keeper) – an User with an administrative privileges within a Team Server,
  10. PrivMX Client Software – a software, created and distributed by the Company, licensed according to a separate license provisions, enabling Users to use PrivMX Services,
  11. PrivMX Pocket - a mobile version of the PrivMX Client Software,
  12. Consumer – a natural person, which uses PrivMX Services in connection with their personal or household activities, not with business or enterpreneurial activities.

§ 2 General Arrangements

  1. These Terms of Service constitute a binding agreement between the Service Provider and a Client, and define the rights and obligations of a Client, Users and the rules for using PrivMX Services. The Terms of Service also specify the rights and obligations of the Service Provider. Creating a Client's account and accepting the provisions of these Terms of Service or starting to use one of PrivMX Services in connection with obtaining a free trial access shall be considered as the conclusion of a contract for the provision of electronic services between the Service Provider and a Client.
  2. PrivMX Services allow Clients to perform a number of activities connected with communication within a team or third-persons, file storage and with an organization of work within the team, including in particular:
    • exchanging information and files between Users,
    • contacting other Users via chat function,
    • organizing videoconferences,
    • using tools for project management,
    • creating and working on tasks created within the Team Server.
  3. A detailed number of activities that are connected with using PrivMX Services may vary depending on which tariff plan was chosen by a Client, what kind of software or device a Client uses or what detailed arrangements were made between the Service Provider and a Client.
  4. Using PrivMX Services is possible via:
    • Desktop application (PrivMX App) - the version of the PrivMX Client Software installed on a User's device - a computer with Windows, Mac OS or Linux operating system,
    • Service Provider’s Website – some services may be accessible via a Client's web browser,
    • Mobile application (PrivMX Pocket)- the version of the PrivMX Client Software installed on mobile phones with Android or iOS operating system.
  5. The Service Provider reserves the right to verify whether personal data provided by a Client which is an entrepreneur, are valid, in particular by verifying data provided by them within the Control Center with the data presented in publicly available business registers, such as the Central Business Activities Registry or the Court Registries, functioning in a Client’s country of origin.
  6. Due to the fact that a Client has the right to create User's accounts for its employees, co-workers or other persons with whom a Client communicates, a Client is obliged to acquaint Users with the provisions of this Terms of Services, including in particular license terms, liability and User's rights and obligations. A Client is responsible for Users' actions within the Control Center or Team Servers as for its own.
  7. If a Client or User uses PrivMX Services by using Apple's device, such as IPhone, IPad or Mac computer, or downloads the PrivMX Client Software via Apple App Store, a Client or a User hereby states that they (or any of them separately) are not located in a country that is subject to a U.S. Government embargo, or that is on Title 15, Part 740 Supplement 1 Country Group E of the U.S. Code of Federal Regulations; and he/she is not listed on any U.S. Government list of prohibited or restricted parties.
  8. In order to enter into an agreement with the Service Provider, a Client that is a natural person hereby declares that he or she is of legal age and may enter into legal agreement and his or her rights are not in any way limited, according to provisions of applicable law.
  9. A person acting on behalf of a Client who is a legal person, hereby states that he or she is fully entitled to act on behalf of a Client and enter into a binding agreement between a Client and the Service Provider.

§ 3 Free trial access

  1. The Service Provider has the right to grant free trial access to PrivMX Services to a Client, in accordance with the conditions established by the Service Provider.
  2. Free trial access may be granted with own initiative of the Service Provider for a selected entities that may be potential Clients or Users of PrivMX Services. The Service Provider is also entitled to grant free trial access through his website or in any other way, chosen by him.
  3. Time of a free trial access, granted in accordance with the provisions of point 1 is specified by the Service Provider. The Service Provider informs a Client about duration of a free trial access during the process of registering Client's account or at the moment of starting using a free trial access.
  4. Using PrivMX Services during the free trial access is free of charge.
  5. After the end of the free trial access period referred to in point 3, a Client's account and Users' accounts created by a Client may be blocked by the Service Provider. In this case, a Client may not use the functionalities of PrivMX Services. If a Client wants to delete his account, he should submit such a request to the Service Provider by sending an electronic message to the following address: contact@privmx.com.
  6. After the end of the free trial access referred to in point 3, a Client has the right to continue using PrivMX Services after purchasing the service in accordance to the provisions of this Terms of Service. In this case, a Client may keep the data, files, conversations of Users and other elements saved within the Team Server and use them during further usage of PrivMX Services, unless these data were deleted by the Service Provider, subject to the provision of point 7.
  7. If a free trial access expires and a Client chooses not to purchase a service according to the provisions of this Terms of Service, the Service Provider has the right to delete the Client's account and Users' accounts related with it, not earlier than 14 days after the end of the test access period referred according to the point 3. The Service Provider reserves the right, however, to store information necessary to determine that the given entity has already used PrivMX Services during a free trial access, in accordance with the provisions of the Privacy Policy. The Service Provider notices that after deleting a Client's account, accessing or exporting any data will no longer be possible. Therefore, the Service Provider indicates that any data export should be carried out by Users within two weeks after the end of the free trial access.

§ 4 Creating an account

  1. Creating a Client's account requires accepting provisions of these Terms of Services, Privacy Policy and providing the Service Provider with a valid Client's e-mail address.
  2. Using specific functionalities of PrivMX Services, especially concerning receiving invoices for business entities, may require entering following data:
    • a name and surname of an entrepreneur if he or she is a natural person or a company name of an entrepreneur or another organization if it is not a natural person,
    • name and surname of a contact person - especially if an entrepreneur is not a natural person,
    • tax identification number,
    • business address.
  3. Providing data mentioned above and accepting these Terms of Services leads to a creation of a Client's account. Access to a Client's account is possible via the Control Center.
  4. A Client may use the Control Center in order to:
    • change Client’s data mentioned in point 1 or 2,
    • manage PrivMX Services that are used by a Client,
    • create, name, configure or delete Team Servers linked with a Client's account,
    • create the Team Keeper's account associated with a specific Team Server,
    • obtain information about payments, view and download invoices connected with services used by a Client,
    • extend the duration of using PrivMX Services.
  5. Creating a Client's account may also be done by the Service Provider, after obtaining Client’s prior consent. A Client accepts conditions of using PrivMX Services by clicking the activation link and accepting the content of these Terms of Service and the Privacy Policy.
  6. Activation of PrivMX Services requires creating a Client's account, in accordance with the provisions of this paragraph and may also require paying a remuneration for access to the service, in accordance with the provisions of § 9 of this Terms of Service. In this case, access to PrivMX Services and the possibility to use PrivMX Services is activated after the payment is credited to the Service Provider's bank account. Reqirement to pay a remuneration for PrivMX Services does not apply when a Client uses free trial access.
  7. Detailed rules regarding data storage, security and issues related to liability for data processing are specified in the Service Provider's Privacy Policy.
  8. In order to create a Client's account, a Client is required to set a login and a password. The Service Provider suggests that the password set by a Client should contain at least 8 characters, including uppercase and lowercase letters and at least one digit.
  9. After creating a Client's account, a Client may create a Team Server that may be required to use certain PrivMX Services by a Client and a team of its Users, whose accounts may be created by a Client. A Client may also create an account with administrative privileges, assigned to a given Team Server (Team Keeper's account). Each Team Server may have more than one Team Keeper.
  10. A Consumer may withdraw from the agreement concerning providing PrivMX Services, within 14 days of registering their account and accepting provisions of this Terms of Services. A declaration of withdrawal may be sent by a Consumer to the Service Provider's e-mail address contact@privmx.com, or via post, sending a statement to an address: Grudziądzka 1-3, 87-100 Toruń, Republic of Poland. A Consumer may also delete his or her account directly via the Control Center, what also constitutes termination of an agreement for providing PrivMX Services. Withdrawal from the agreement by the Consumer leads to refunding any payments made by a Consumer before the expiry of 14 days' term mentioned above.

§ 5 Technical requirements

  1. To use services provided by the Service Provider, it is necessary for a Client or a User to have:
    • if the PrivMX Client Software is being used on User’s Mobile device (PrivMX Pocket) - a mobile phone with Android OS version not lower than 6.0 or with iOS version not lower than 12.3.1, with updates of operating system installed and security patches installed,
    • if the PrivMX Client Software is being used in a web browser - a device with a web browser installed, such as Google Chrome, Microsoft Edge, Mozilla Firefox, Opera, in a version no later than one year, with updates installed and cookies enabled.
    • if the PrivMX Client Software is being used on the User's computer with a desktop application (PrivMX App):
      • a computer with Windows OS version 7, 8, 8.1 or 10, with security patches and operating system updates installed,
      • a computer with OS X version 10.10 or higher, with security patches and operating system updates installed,
      • a computer with an operating system in the Linux family, in the supported distribution, e.g. Debian, Linux Mint or Ubuntu, with security patches and operating system updates installed. In order to use some of the PrivMX Services, especially these connected with taking part in a videomeetings, a camera and a microphone may also be required.
  2. The Service Provider is not in any way liable for incorrect operation or malfunction of PrivMX Services if a Client does not provide appropriate hardware or software, according to provisions mentioned above. Such a case is not considered as a justification of a withdrawal from the contract for providing electronic services.

§ 6 Creating additional Users’ Accounts

  1. A User's account is connected to a given Team Server. If a Client wants a specific person to be able to use the functionalities of more than one Team Servers, a Client should create User's accounts for that person within each of the selected Team Servers, using the functionalities assigned to a Team Keeper or Team Keepers of these Team Servers.
  2. A Team Keeper may create User's accounts assigned to a given Team Server. Creating a User Account can be performed as follows: a. by creating a managed User's account– it may be done with creating a login and generating a temporary password. After creating the account, a managed User should log in using his temporary login and password. After logging in, he or she will be asked to set a new User's password. b. by creating a private User's account - in this case, a Client creates activation link and provides this link to a private User. Such a User creates its own User's account within the Team Server. A private User should set his or her own password.
  3. As part of their profiles, Users have their public data visible to other Users of a given Team Server, such as name, surname and avatar (image depicting a certain user).
  4. A password of a managed User can be reseted by each of a Team Keeper. The Private User's password cannot be reseted by a Team Keeper, which means that any potential loss of such a password by a User may result in the inability to recover data saved within specified User's account.
  5. Each Team Keeper has the privilege to create accounts for external Users or invite external Users to use certain PrivMX Services. In this case, it may necessary to provide such a User’s e-mail address, which will be used to log in to the given Team Server as a login or to identify such a User.
  6. With the creation of an external User's account, a temporary password is generated. An external User changes the temporary password during first logging into the Team Server. The password of an external User may be reset by a Team Keeper.
  7. A User with Team Keeper’s privileges may grant or withdraw Users’ rights within a given Team Server and delete accounts of individual Users.
  8. Users may activate additional functionalities in connection with their Users' accounts, such as two-factor authentication or automatic notifications about new activities within a Team Server, sent to their e-mail address. To use these functionalities, a User may be required to provide additional information, such as a phone number or an e-mail address.

§ 7 Providing services by the Service Provider

  1. The contract for the provision of electronic services is concluded for an indefinite period of time, with creating a Client's account and accepting these Terms of Services.
  2. The Service Provider provides services to a Client via electronic means of communications from the moment of concluding the contract for the provision of electronic services.
  3. The contract for the provision of electronic services is a binding agreement between the Parties as long as a Client has an account within the Control Center. The Service Provider states that a certain part of PrivMX Services may be available only after payment of a remuneration in accordance with the provisions of these Terms of Service or during the free trial access referred to in § 3 of these Terms of Service. The remuneration referred to in this paragraph may cover using PrivMX Services for a specified period of time, within a specified number of Team Servers or a limited number of Users.
  4. The Service Provider provides services with electronic means of communications in a way enabling uninterrupted use of PrivMX Services, 7 days a week, with a restriction of performing possible, periodic maintenance works, about which the Service Provider will inform Clients with at least three days' prior notice. The Service Provider reserves the right to carry out repair work also on an ad hoc basis, without informing Clients in advance, in particular to eliminate errors or defects whose removal is not associated with a requirement to shut down PrivMX Services for a long time. Information about planned service works will be sent to Clients via email, to the email address provided by a Client within Control Center.

§ 8 Rights of Clients and Users

  1. The Service Provider informs that Clients and Users may use PrivMX Services in a continuous way according to the provisions of § 7, which allows the use of the functionalities referred to in § 2 point 2 of these Terms of Service.
  2. Due to the fact that the Service Provider undertakes activities focused on developing PrivMX Services, the detailed scope of possibilities offered by PrivMX Services may change. The Service Provider states that it makes every possible effort to ensure that the development of PrivMX Services does not significantly affect the use of the available functionalities offered by the Service Provider. However, the Service Provider reserves the possibility to make changes concerning PrivMX Services, including changes in the interface, UX (user-experience), the way in which specific services work as elements of PrivMX Services, the possibilities offered by the Control Center, Team Servers or the PrivMX Client Software or the functional principles associated with a Client's account or a User's account.
  3. Any stored data, files and other information saved within a Team Server, entered by a Client or a User via the PrivMX Client Software, are encrypted. This means that the Service Provider, as well as the entities cooperating with it, cannot decrypt or read them. The ability to access information saved within a specific Team Server is available only to a person who correctly authenticates within a specific Team Server, using the login and password assigned to him or her, subject to the provisions of § 6.
  4. The Service Provider is not in any way obliged to facilitate or enable Clients or Users to recover data stored within a Team Server in the event of loss of access to a Team Server caused by the loss of login or password.
  5. For security reasons, PrivMX desktop application (PrivMX App) should be downloaded by a Client or a User from the Service Provider's official website www.privmx.com. In the case of a PrivMX Pocket, it should be downloaded only from places where it was uploaded directly by the Service Provider. The Service Provider notices that downloading the PrivMX Client Software from other sources may result in errors, bugs or problems within the PrivMX Client Software or lead to downloading a virus or other malware.
  6. The Service Provider informs that a Client and Users should use the latest version of the PrivMX Client Software. Updating the PrivMX Client Software may require User’s or Client’s consent to install such an update or may require downloading a new version of the PrivMX Client Software from the Service Provider's website.
  7. The Service Provider informs that the technical support provided as part of a helpdesk concerns the latest (current) version of the PrivMX Client Software. The Service Provider recommends to update the PrivMX Client Software on an ongoing basis in order to maintain technical support, increased security and stability of the PrivMX Client Software. The Service Provider notices that not installing updates may result in an increased risk of errors, vulnerabilities in security or other bugs, resulting in malfunctioning of the PrivMX Client Software. The Service Provider is not liable for any damages resulting from the use of a different version than the current version of the PrivMX Client Software and does not provide technical support for Clients using other than the current version of the PrivMX Client Software.

§ 9 Payments

  1. Using PrivMX Services by Clients, except for the test access period, may be connected with the obligation to pay remuneration to the Service Provider, according to specified tariff plans, offered by the Service Provider. That especially concerns using a specific Team Server or Team Servers, created by a Client.
  2. Remuneration for using PrivMX Services is charged in advance, before the start of the period of using these PrivMX Services to which remuneration is related to.
  3. The amount of remuneration may depend, in particular, on the choice of individual tariff plans by a Client, which may differ, especially due to the time of using PrivMX Services, the number of Team Servers created by a Client and the number of User accounts created in connection with a specific Team Server.
  4. The detailed information of possible tariff plans that may be chosen by a Client is presented on the Service Provider's website, in a page with the services’ price list.
  5. The Service Provider reserves the right to change the remuneration amount for using PrivMX Services. This may not affect the amount of money that was already paid by a Client before the change, or amount of money indicated in the order confirmation issued by the Service Provider to a Client in accordance with the provisions of this paragraph, before the change.
  6. The payment for the use of PrivMX Services by a Client may be made by a Client by a money bank transfer to the Service Provider's bank account, in accordance with the provisions concerning prices for providing services. In this case, the Service Provider issues an order confirmation to a Client, specifying the payment details for using PrivMX Services.
  7. During a payment process, a Client may be asked to provide additional data necessary to issue an invoice, especially if required information was not provided at the time of creating an account in the Control Center. An invoice is issued to a Client after receiving a payment by the Service Provider. The invoice is sent to a Client's e-mail address and a Client agrees on that with accepting the Terms of Services.
  8. The Service Provider will inform a Client about expiration of services before the final date of expiration in connection with each of a Team Server and will provide a Client with all necessary information required to extend a tariff plan on the same conditions as chosen before, including information about remuneration and details concerning payment. In such a case, a Client should pay a remuneration for using PrivMX Services for another period, according to the provisions of this paragraph, if a Client wants to keep using a Team Server and retain ability to use PrivMX Services.
  9. A remuneration for receiving services for another period of time shall be paid by a Client according to the provisions of § 9 point 2, 3, 6 and 7.
  10. If a Client will not pay a remuneration for another period, after the expiry of the period for which the service was purchased in accordance with the provisions of this paragraph, the Service Provided states that providing services connected with such a Team Server to a Client may be suspended without any additional notification. However, a Client retains the right to log into his account in the Control Center in order to pay for the next tariff plan. The Service Provider states that possibility of blocking concerns only these services that expired, according to a tariff plan, and which a Client did not extend with a new tariff plan.
  11. The Service Provider states that, if a Client will pay for a next tariff plan within the term of 14 days after blocking its account, the Service Provider will reactivate a Team Server automatically. In such a case, the Service Provider guarantees that it will not delete any data within the Team Server. Remuneration for a new tariff plan shall also include a fee for the term during which a specific Team Server was blocked because of a lack of payment.
  12. If a Client will not pay for another tariff plan, within the term of 14 days after expiration of previous tariff plan and after blocking a specific Team Server by the Service Provider, according to provisions mentioned above, the Service Provider reserves its right to delete such a Team Server, what includes deleting all Client's data stored within such a Team Server. This also applies to Users and data stores within a Team Server for using of which a remuneration has not been paid. Therefore, each User should export its data within the term of 14 days after expiration of previous tariff plan.
  13. Reactivating the account after the expiry of the period for which the service was purchased happens after receiving the payment for provision of services for the next period, in accordance with the provisions above. A Client has the right to pay a remuneration for the next period of using services before the end of the previous period of providing services in order not to lose access to its services.
  14. The Service Provider states that a moment of receiving payment on the Service Provider's bank account is considered as a moment of payment.
  15. Basing on a separate, specified arrangements between Parties, a Client and the Service Provider may adopt other provisions concerning payments, including mutual providing services to each other, with no money involved.

§ 10 Helpdesk

  1. A Client has the right to report errors, bugs or problems concerning the functioning of PrivMX Services to the Service Provider.
  2. Reports mentioned in this paragraph may be sent via the Control Center.
  3. The content of a report should include:
    • a Client's name and surname or a company name,
    • name and surname of the reporting person,
    • e-mail address of the reporting person,
    • description of an error, bug or a problem encountered within PrivMX Services, including, if applicable, the indication of a Team Server to which the report relates.
  4. The Service Provider may request a Client or a User to update a report if information provided by a Client or a User referred to in point 3 require any clarification.
  5. The Service Provider will try to take reasonable actions in order to repair an error or bug within PrivMX Services or to find a temporary solution to eliminate the effects of an error or bug, to enable the on-going use of PrivMX Services, in the shortest possible time. The Service Provider however does not guarantee, that each problem will be solved in the term indicated by a Client or a User, in particular because of the potential the complexity of possible demands and notices that eventual repair of errors or bugs may require additional time.
  6. Regardless of providing information about errors and bugs, pursuant to the provisions of point 1, a Client may also use the contact methods indicated in this paragraph to send to the Service Provider any questions related to the use of a service, asking for particular answers to the questions and ongoing support of PrivMX Services.
  7. In order to obtain helpdesk support in accordance with the provisions of this paragraph a Client should have an access to PrivMX Services within a paid tariff plan.
  8. If the process of repairing of an error, bug or any other problem within PrivMX Services is connected with encountering difficulties and cannot be made as part of the ongoing support of PrivMX Services, the Service Provider may repair the bug together with the next update of the PrivMX Client Software or a software of a Team Server.
  9. The helpdesk support does not include help connected with:
    • errors caused by defects or improper performance of the hardware;
    • errors caused by using PrivMX Services in incorrect way;
    • Interference in PrivMX Services by unauthorized persons;
    • incorrect performance of other computer software, such as the operating system or antivirus programme,
    • errors caused by malicious software or viruses or unauthorized actions of third parties, in particular due to hacker attacks and other criminal activities.

§ 11 Liability of a Client and the Service Provider

  1. The term 'Client' within the meaning of this paragraph shall also mean a User.
  2. A Client is liable for their actions or omissions that do not comply with the provisions of these Terms of Service or generally applicable law. A Client may also be responsible for the content that is stored within the Service Provider's infrastructure by a Client.
  3. In connection with using the services provided electronically by the Service Provider, a Client is obliged in particular to:
    • act in compliance with copyright and intellectual property rights, including those resulting from the registration of inventions, patents, trademarks, utility and industrial designs to which the Service Provider is entitled,
    • refrain from using PrivMX Services to post or send illegal content via PrivMX Services, in particular those not compliant with these Terms of Service or those which violate generally applicable law or in order to conduct any other activities not compliant with the law,
    • refrain from any actions that would violate a privacy or personal rights of other Clients or Users,
    • refrain from any activities that may lead to a unauthorized interference with PrivMX Services, including those that could impede or disrupt the functioning of Team Servers or other services as well as activities that may lead to losing, changing, removing, damaging or hindering access to PrivMX Services by other Users,
    • refrain from using PrivMX Services to send spam or other types of unwanted commercial information or to send messages using automatic algorithms or bots,
    • refrain from using PrivMX Services to send, create or perform any operations with using malicious software, in particular such as ransomware, spyware, malware or other types of computer viruses.
  4. The Service Provider provides a Client with a possibility of using PrivMX Services via a Client's mobile device or a personal computer. A Client is solely responsible for the use of appropriate measures (such as securing a device with password or PIN code) that will ensure the security of data saved and stored on its device and prevent unauthorized access. A Client should provide appropriate technical and organizational measures in order to achieve adequate level of security.
  5. A Client should not make his or her device available to any third person in order to enable them to use PrivMX Services with his or her individual account.
  6. The Service Provider is liable to a Client only for the provision of electronic services specified in these Terms of Service. The Service Provider is not responsible for any content of the data stored in Team Servers by a Client, in particular, it is not responsible for any information and statements sent or received by a Client as part of messages sent or received via Team Servers.
  7. The Service Provider shall be liable only for actual damages caused by the Service Provider's acts or omissions related to the use of PrivMX Services in connection with the Client's activities. The Service Provider's liability for any other damages, including lost profits is excluded.
  8. The total liability of the Service Provider for any damages caused to a Client in a given calendar year is limited to the amount of remuneration received from a Client in a given calendar year, in connection with the provision of Services.
  9. Without the prejudice to the provisions mentioned above, the Service Provider shall not be liable:
    • for any activities or services covered by these Terms of Service, performed by any entity other than the Service Provider’s employees, associates and authorized subcontractors, what means that the Service Provider is not liable for any acts or omissions of a Client or any third parties involved in the using of PrivMX Services,
    • for any failure to perform its obligations arising from these Terms of Service or any improper provision of services, to the extent that it results from the occurrence of Force Majeure or from any non-performance or improper performance of obligations by a Client, or Client’s failure to cooperate with the Service Provider,
    • for non-performance or improper performance of the Service Provider’s obligations to the extent that it results from technical or legal restrictions independent from the Service Provider, in particular in the area of providing remote maintenance services as well as the conditions and quality of communication with external services.
  10. The term of "Force Majeure", shall be understood by Parties as an event that could not have been foreseen with due diligence required in commercial relations, which is not resulting from acts or omissions of the Party which could be considered as liable and which this Party could not counteract if it would be acting with due care and for which it is not liable in accordance with the general principles of civil law, in particular: general strike, armed conflict in a given country, blockade of ports or other commonly used entry or exit points, earthquakes, floods, epidemics and other events connected with the forces of nature.
  11. The Service Provider may, at its own risk, without the prior consent of a Client, use subcontractors in order to perform the duties arising from these Terms of Services. Cooperation with a subcontractor should be performed according to the procedures in force in the Service Provider's enterprise and in accordance with the instructions provided to such a subcontractor. The Service Provider is liable for actions or omissions of a subcontractor to a Client as for his own actions, especially in the situation of non-performance or improper performance of the contract, including delays or failures of meeting deadlines specified in these Terms of Service.
  12. Provisions concerning exclusion or limitation of the Service Provider's liability to a Consumer are not binding both of the parties to the extent to which the applicable law prevents such exclusions or limitations in an agreement with a Consumer by the Service Provider. In such a case, general rules of liability are applicable.

§ 12 Intellectual Property

  1. The Service Provider declares that all rights, including intellectual property rights to software required to provide services according to these Terms of Service, are owned by the Service Provider or used by the Service Provider according to a license terms between the Service Provider and a third-party. The Service Provider is entitled to conclude a binding agreement concerning using of PrivMX Services by a Client, and to perform the provisions of these Terms of Service, including using elements protected by an intellectual property rights by a Client. The Service Provider declares that the conclusion or implementation of the provisions of these Terms of Service, including the use of PrivMX Services by a Client, will not lead to a violation of any rights or goods of third parties (including entities associated with the Service Provider), especially in the area of intellectual property, or any contracts concluded by the Service Provider with third parties.
  2. The Service Provider states that in order to provide PrivMX Services, it uses various open source libaries, programms or frameworks. The Service Provider uses these elements according to the provisions of the their license terms and informs, if necessary, about using these kind of elements. The Servie Provider states that all licenses concerning using these elements enable the Service Provider to use them in order to provide PrivMX Services, according to these Terms of Services.
  3. All property rights connected to a software used in order to provide PrivMX Services and all rights related to it remain the property of the Service Provider.
  4. The Service Provider grants a Client, and a Client receives a non-exclusive, world-wide license authorizing a Client to use software required to use PrivMX Services, especially Team Servers, Control Center, or software which may be run via web browser or documentation concerning PrivMX Services according to the provisions of these Terms of Service, in the following fields of use:
    • use in on-going business activities in a Client’s enterprise, statutory activities undertaken as a non-govermental organization or other activities undertaken by a Client, including personal or household activities,
    • enable the Users to use PrivMX Services for whom a Client created accounts within Team Servers or Control Center,
    • enter the data into PrivMX Team Servers, create printouts, copy entered data.
  5. A Client or a User are obliged to use PrivMX Services and all materials (e.g. documentation regarding PrivMX Services) and rights related to PrivMX Services (including all adaptations and copies) in accordance with these Terms of Service.
  6. A Client is entitled to use PrivMX Services and make it available to individual Users for whom a Client has set up an account within a specific PrivMX Team Server. PrivMX Services may be used simultaneously by such a number of Users who have access rights in accordance with the tariff plan chosen by a Client or other detailed arrangements made between the Client and the Service Provider and in accordance with selected number of Team Servers. Simultaneous use means the number of Users who have individual accounts within a Team Server or Team Servers at a given time.
  7. If a Client wants to extend the tariff plan in order to create more Users' account than indicated in point 7, a Client should contact the Service Provider or extend the tariff plan using the functionality within the Control Center.
  8. The license referred to in this paragraph is granted for the duration of the free trial access period referred to in § 3 of these Terms of Service or for the period of using a Team Server, in accordance with the tariff plan chosen by a Client or other detailed arrangements made between the Client and the Service Provider. After this period, the license expires, and in order to continue using functionality of a specific Team Server and to renew the license, it is necessary to purchase the service for the next period, in accordance with the provisions regarding tariff plans or other provisions made between Parties.
  9. The license fee for license referred to in this paragraph is paid as part of the remuneration referred to in § 9 of these Terms of Service.
  10. The license granted according to this paragraph does not include license concerning using the desktop or mobile version of PrivMX Client Software or the PrivMX self-hosted Team Server software. The desktop or mobile version of PrivMX Client Software and the PrivMX self-hosted Team Server software may be used basing on a separate license provisions, which are available at our website and within these software. A desktop or mobile version of the PrivMX Client Software may also be used in connection with services provided according to these Terms and Conditions.

§ 13 Personal data protection

  1. Pursuant to the provisions of Regulation (EU) 2016/679 of the European Parliament and of The Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, hereinafter: GDPR) the Service Provider – Simplito sp. z o.o. with its registered office in Toruń, Poland informs that it is the data controller of the personal data of Users and Clients using PrivMX Services, including in particular the data provided in the electronic form during the registration process of an individual account within Control Center or a Team Server.
  2. The Service Provider states that it is compliant with the GDPR regulation and processes Clients’ and Users’ personal data according to a detailed provisions, regulated in the Service Provider’s Privacy Policy, available on PrivMX’s website.

§ 14 Processing personal data as a processor

  1. Due to the fact that a Client, being an entrepreneur or other legal entity is obliged to comply with provisions of Regulation (EU) 2016/679 of the European Parliament and of The Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, hereinafter: GDPR) concerning the Data Controller, may upload to a Team Server encrypted personal data, such as the personal data of its customers, suppliers, service providers, contractors, co-workers or employees, the Service Provider declares that it does not have any access to this data and that the Service Provider is not able to read this data.
  2. The Service Provider enables a Client to accept provisions of data processing agreement, which is a separate agreement, concerning detailed obligations connected with processing personal data by The Service Provider on a behalf of a Client. This data processing agreement may be accepted by a client via the Control Center.

§ 15 Security

  1. PrivMX Services use encryption mechanisms, based on the client-side encryption concept and zero-knowledge servers. Consequently, the Service Provider has no information about what data is being stored on the server by a Client or Users and does not use this data - except for the data provided during creation a Client or a User account, such as name, surname, e-mail address, etc.
  2. As part of PrivMX Services, the following methods of securing Client’s or User’s data are implemented:
    • encryption and decryption the data on the PrivMX Client Software side and, consequently, limiting access to the data stored on the server,
    • control of data access rights based on cryptographic methods,
    • a Team Server and the PrivMX Client Software server secure mutual communication independently, regardless of the security offered by the transport protocol,
    • PrivMX Services have their own infrastructure for storing and verifying public keys, independent of certification authorities operated by third parties,
    • creation of back-ups of encrypted data,
    • encryption of videoconferences organized via PrivMX Meeting.

§ 16 Termination of the contract

  1. A Client has the right to terminate the contract for the provision of electronic services at any time, without giving a reason, by submitting a statement of withdrawal to the Service Provider. In this case, the Service Provider deletes a Client’s data within Team Servers as well as whole Team Servers and a Client’s account within the Control Center. This also means that the Service Provider may delete all data stored on the Service Provider's servers, which were assigned to a Client’s account, including data on Team Servers associated with a Client’s account as well as Users' accounts, created by a Client, as well as files, messages and tasks stored within these Team Servers.
  2. Nonwithstanding the above, a Client may also withdraw from the contract for the provision of electronic services by sending a termination letter via mail, to the address of the Service Provider mentioned in this Terms of Service. In such a case, the agreement is terminated after 30 days of receiving this letter by the Service Provider.
  3. If a Client had purchased a tariff plan, in accordance with the provisions of these Terms of Services, and submitted a statement of withdrawal from the contract, the amount of funds corresponding to the unused part of the tariff plan will not be refunded.
  4. In the event of a breach of these Terms of Service by a Client or a User, the Service Provider may terminate this contract concluded with a Client without prior notice. This also may lead to the deletion of all data stored on the Service Provider's Team Servers, which were assigned to a Client Account and Users' accounts created by a Client. In this case, the amount corresponding to the unused part of the tariff plan will not be refunded.
  5. The Service Provider reserves the right to terminate the provision of PrivMX Services with two months' prior notice. In this case, the Service Provider returns the unused part of the remuneration to a Client in accordance with the tariff plan purchased by a Client.

§ 17 Complaints handling procedure

  1. A Client has the right to file a complaint regarding the services provided electronically by the Service Provider.
  2. Complaints may be submitted: 1) by an e-mail, by sending a message to the Service Provider's address: contact@privmx.com, 2) by a letter sent to the address of the Service Provider: Grudziądzka 1-3, 87-100 Toruń, Republic of Poland
  3. A complaint should include: 1) name and surname and an e-mail address of a Client, 2) description of a complaint, 3) any potential Client's request.
  4. Before reviewing a submitted complaint, the Service Provider may ask a Client to provide additional information, if the information provided by a Client, referred to in point 3, require clarification in order to properly review a complaint.
  5. The Service Provider provides a reply to a Client within 14 days from the date of receiving a complaint.
  6. A reply to a complaint will be given to a Client via electironic means of communication, to the e-mail address provided by a Client.

§ 18 Final Provisions

  1. The law applicable to this agreement, concluded between a Client or a User and the Service Provider is the law of The Republic of Poland. Any disputes related to the services provided by the Service Provider under these Regulations will be settled by the competent common courts competent for the Service Provider's seat.
  2. The Service Provider is entitled to amend the provisions of these Terms of Service. The amendment to these Regulations becomes effective on the date indicated by the Service Provider, however the date of entry into force of the amendment may not be less than 14 days from the moment of informing Clients or Users by means of electronic communication, in particular via electronic mail and by using PrivMX Client Software.
  3. In case of any disputes arising between a Client and the Service Provider, a Consumer may file a motion resolve a dispute via European Online Dispute Resolution Platform, available at the following address: https://ec.europa.eu/consumers/odr/main/index.cfm?event=main.home.chooseLanguage. If a Consumer wishes to use mentioned platform, he or she should provide the following e-mail address of the Service Provider: contact@privmx.com.
  4. These Regulations shall apply from 15 of March 2023.

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